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ID Numbers

by Jan McClintock

Updated 2/16/00 by Leister Productions.

ID numbers in Reunion can be used for navigation and searching as well as to identify individuals or families.

Reunion's ID Numbers

Each person that you enter into a Reunion family file is assigned a unique ID number called a Person ID. Each immediate family is also assigned a number called a Family ID (even if there is only one person in the immediate family). These numbers can be shown on the family card in the status bar, and in lists, reports, and charts if you choose. These Person and Family ID numbers are appointed by Reunion and cannot be changed by the user. Reunion uses these numbers, among other things, when creating certain reports.

Your Own ID Numbers

If you are an organized researcher and already have identifiers for your people or families, you can import or enter them into any field in Reunion.

For instance, RINs (Record Identification Numbers) from a PAF GEDCOM file could be imported to a fact field called "RIN." Using the Import -> GEDCOM feature, under the Optional Fields tab, select the RIN field and use the Destination pop-up menu to choose a fact field. Make sure the box is checked in the Import column, and click the Import button. Your RIN numbers from PAF will now be in a separate fact field in your new Reunion family file.


User ID Numbers

Reunion offers a User ID field into which you can place anything you want, up to 255 characters. This is a great place to enter cross-references to folders or documents in a filing cabinet, as well as individual identification data. You can edit this field from any Edit Person window, under the Name tab.

Edit Person window

Although you cannot import your own identifiers directly into the User ID field, you can get them there with one extra step. Here's how:

  1. Import the GEDCOM into a new family file as directed above, placing your ID numbers into a fact field;
  2. After the import, from any card, select File -> Delete/Move Fields;
  3. Using the two pop-up menus in the middle of the Delete/Move Fields window (next to the Move Field button), choose the fact field containing your ID numbers as the From field, and the User ID field as the To field;
  4. Click the Move Field button.

Delete/Move Fields

Ta-dah! Your ID numbers are now in the User ID field.

If you already had data entered into any User ID field in this family file, moving the contents of another field into the User ID field will not affect the entered data. Any new data is appended to (added at the end of) whatever was there.

Displaying ID Numbers

ID numbers can be shown in many places within Reunion as well as in reports and on charts. On each family card, you can choose to view the Little Status Bar, which includes the ID Number (Person ID) or the User ID. To choose which one to view, use the Options -> Define -> Views menu item [Help -> Search for Help, "define views"]. On each family card, the Big Status Bar at the bottom of the window includes the Family ID in the center.

In list views, such as in the Index and Relationship windows, you can see ID numbers in three ways:

1. The Person ID of the selected person is shown in the Find ID button at the bottom of the window. (If you click this button, the Find Person window opens with this Person's ID already entered.)

Find ID button

2. You can also choose to show all the Person ID numbers just before the names in the list. Use the Sort pop-up menu at the top left to choose the order of the names and numbers.

Sort pop-up

3. You can also choose the Person ID, the Family ID, the Parent's ID (the Family ID of that person's parents), or the User ID as a column in a list window. Use the pop-up menus to choose a field to view.

Column pop-up

When you choose to show couples in list views like the anniversary calendar or a found list (after using Find Anything -> Couples), the Family ID is one of the default columns. When you select a couple in one of these lists, the Find ID button at the bottom of the window shows their Family ID. When you click on this button, a Find window opens with this Family ID entered.

Reports and Charts

You have the option to show ID numbers when you create most reports and charts. All charts except the Timeline, and all reports except the Tiny Tafel (and any blank reports, of course) allow you to include the Person ID in the Layout. Use the Define Layout command and choose the setting Append to Names. Here you may choose the Person ID and/or the User ID. [In the Cascading Pedigree window, click the "Box Setup" button to do the same.]

Define Layout

Searching and Navigation

In addition to the Find ID buttons in list windows, you can search for the card of a specific ID Number by 1) using the Find -> ID -> Person or Find -> ID -> Family menu items, or 2) clicking on an ID number in either the Little Status Bar (Person ID) or the Big Status Bar (Family ID). That handy Find ID box will open again. Enter the desired ID number, click Go and you're whisked to that family card.

Find ID window

[If you have chosen to view User ID in the Little Status Bar, clicking it will open the Edit Person window under the Name tab, and the cursor will be in the user ID field.]

You can also search for the cards of a set of consecutive ID Numbers using Find -> Anything. You can then mark these cards for export, reports, or charts.

Find Anything window

Finally, when exporting text (File -> Import/Export -> Export Text), you can include any of the ID numbers in Reunion (Person, Family, Parents, or User), and you can sort the exported text by Person ID numbers.